Increasing pressure on government budgets and a need for government agencies to do more with less has led many government organizations to automate their operations and business processes. By automating processes, these organizations intend to eliminate the highly expensive workflow bottlenecks caused by paper-based processes. However, in many cases, documentation is still being printed and manually routed for signature approvals, rendering the investments made in automation ineffective.
Digital signature solutions produce legally enforceable electronic records, closing the gap in going fully paperless by completely eliminating the need to print documents for signing. Digital signatures enable the replacement of slow and expensive paper-based approval processes with fast, low-cost, and fully digital ones.
By enabling a fully automated workflow, digital signatures reduce the expenses and time allocations that paper-based signatures require. A paper-based signature is estimated to cost an organization upwards of $5.40 each (including printing, scanning, archiving, routing and replacing lost documents). An average authorized signer signs two documents a workday. With 20 workdays a month, the monthly paper signing costs can surpass $100 per signer.
By embedding standards-based digital signatures directly into common files and business applications, CoSign is capable of producing a FIPS 186-2 compliant electronic signature record for every approval. This Portable Signature Format (CoSign PSF™) allows government agencies and their business partners easy and secure validation and proof of signer identity, intent, and document integrity without any costly, complex, or proprietary technology required for verification. The results are sustainable digitally signed electronic records that are based on published standards and can be trusted by recipients for data integrity and signer authenticity. Read more about the digital signature business case for the government industry.
Learn more about digital signatures for these government operations:
CoSign Central stores the signing key (Private Key) in a centralized and secure hardware device (The CoSign FIPS version is FIPS-140-2 Level 3 certified), ensuring that any tampering attempt with the secured CoSign appliance will be detectable. The strong key security combined with a high level of user identification (supported by standard operating procedures for identification throughout the employee recruitment process) enables CoSign to comply with the most stringent federal, state, and government regulatory requirements including ESIGN, UETA, the Government Paperwork Elimination Act, the Digital Signature And Electronic Authentication Law, and SOX.
Continue reading about CoSign's legal compliance.
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